Less paperwork.
More time for clients.
Client management system for therapists that works offline and keeps GDPR compliance easy.
Instant access to client history
Client arrives for scheduled appointment. In "Today's Overview" section you see their name, click on it – within a second you have complete history: anamnesis, previous sessions, measurements, photo documentation.
Today's overview shows all scheduled clients
Public online calendar: clients can book on their own anytime
One click on name and you have complete record
Full-text search for walk-ins or urgent cases
No credit card • Cancel anytime
Find a client in 2 seconds
What does a typical session with Kartotéka look like? We'll show you in a mini scenario.
Write notes, not paperwork
During therapy, you write in your own words – no pre-filled forms, no checkboxes. Notes can be supplemented with photos (before/after), measurements or attachments.
Free text field – write as you're used to
Photo documentation with before/after comparison
Measurements and charts for tracking progress
Data safe. Even offline.
Kartotéka works even without internet connection – you can work in the office, on the go, in the forest. When you connect, everything is automatically encrypted and backed up to the cloud.
Offline mode – work normally without internet
AES-256 encryption – same standard as banks
GDPR compliance – client consent, right to erasure, data export
Automatic cloud backups – never lose your data
No credit card • Cancel anytime
Generate report or invoice in 5 seconds
Session finished. With one click, create a PDF report for client or colleague. If issuing an invoice, fill in the amount and Kartotéka generates a professional invoice with QR code.
PDF reports with your practice logo
Invoicing with automatic VAT calculation
QR codes for payment (CZK, EUR, USD, GBP, CHF)
Control over products and profitability
Do you sell herbs, essences, supplements, or need to track physiotherapy supplies? Kartotéka tracks stock levels, automatically calculates purchase and selling prices, and shows exact margin for each product.
Material tracking – herbs, essences, supplements, physiotherapy supplies
Products from stock – create a product and automatically break it down to material cost
Margin calculation – instantly see how much you earn on each product
Stock overview – know exactly when to reorder
Invoicing integration – add product to invoice in one click
No credit card • Cancel anytime